Photo Booth Rental Terms and Conditions
The person(s) whose signature(s) appear on this contract, known as “Client,” agree that Event Rentals Yellowknife Ltd. will provide photo booth services to the best of its abilities, in the manner described in this Agreement. This is a binding contract, which incorporates the entire understanding of the parties, and any modifications must be in writing, signed by both parties, and physically attached to the original agreement.
Pursuant to the responsibilities of the Client, Event Rentals Yellowknife Ltd. agrees to have a photo booth operational for a minimum of 80% during this period; occasionally, operations may need to be interrupted for maintenance of the photo booth.
Retainer and Payment
A non-refundable retainer in the amount of $300 is due upon signing of contract in order to confirm a photo booth reservation. This amount must be paid by credit card. The reservation will not be confirmed until the deposit payment is received by Event Rentals Yellowknife Ltd. The remaining amount is due seven (7) days in advance of the Client’s Event. Client agrees to have Event Rentals Yellowknife Ltd. charge Client’s credit card for payment of services. Client is liable for any overage in time at the cost of $125/hr., which will be billed in half hour increments.
Changes and Cancellations
Any request for a date, or time change must be made in writing at least fourteen (14) days in advance of the original event date. Change is subject to photo booth availability and receipt of a new Service Contract. If there is no availability for the alternate date or time, deposit shall be forfeited and no photo booth services will be provided. Any cancellation occurring less than seven (7) days prior to the event date shall forfeit all payments received.
Client shall provide parking for Event Rentals Yellowknife Ltd.’s vehicle while at Client’s Event. The parking space shall be within close proximity to the venue, and Client shall provide any necessary parking permit or pass prior to the event date.
Photo Booth Access, Space and Power
Client shall arrange for an appropriate space for the photo booth at Client’s venue. Space must be level, solid, and at least 6’ by 9’. It is the Client’s responsibility to ensure access is possible. Photo booth may be placed in an exterior location, provided that location is protected from weather and heated to a minimum of 15 degrees celsius. Client is responsible for providing power to the photo booth (110V, 10 amps, 3 prong outlet).
Event Rentals Yellowknife Ltd. social media package requires Client to provide or guarantee a venue internet connection of at least (1MB). Event Rentals Yellowknife Ltd. is not responsible for insufficient social media features below the required Internet speed. If WIFI access is not available at the event venue, and Client requests social media package, the mobile internet package shall be billed at a rate of $15/hour.
Upon receiving downloadable link for high-resolution files, Client accepts all responsibility for archiving and protecting the photographs. Event Rentals Yellowknife Ltd. is not responsible for the lifespan of any digital media provided for any future changes in digital technology or media readers that might result in an inability to read discs provided. It is Client’s responsibility to make sure that digital files are copied to new media as required.
Print Out Design
Event Rentals Yellowknife Ltd. will design a print out based on material supplied by Client, including logos, fonts, monograms, and ideas. Event Rentals Yellowknife Ltd. will provide a draft and one revision, additional revisions will be billed to Client at a rate of $100/hour.
Event Rentals Yellowknife Ltd. reserves the right to use images produced with its photo booth under this Agreement to transfer to a third-party, host, store, cache, reproduce, publish, display (publicly or otherwise), perform (publicly or otherwise), distribute, transmit, modify, adapt, and create derivative works, and to reproduce the same images, in each case for the purpose of promoting Event Rentals Yellowknife Ltd., its services, and other good faith business purposes.
CLIENT WARRANTS THAT IT HAS ACTUAL AUTHORITY TO AGREE TO THE USE OF THE LIKENESS OF ALL PERSONS INCLUDED IN THE IMAGES IN THIS MANNER AND SHALL INDEMNIFY Event Rentals Yellowknife Ltd. IN ACCORDANCE WITH THE INDEMNIFICATION CLAUSE PROVIDED IN THIS AGREEMENT BELOW. LIMITATION OF LIABILITY; WAIVER UNDER NO CIRCUMSTANCES, EXCEPT AS OTHERWISE STATED IN THIS AGREEMENT, WILL Event Rentals Yellowknife Ltd., NOR ANY OF THEIR EMPLOYEES, MANAGERS, OFFICERS OR AGENTS BE LIABLE TO THE CLIENT FOR ANY LOSS OR DAMAGES OF ANY KIND (INCLUDING, WITHOUT LIMITATION, FOR ANY DIRECT, INDIRECT, ECONOMIC, EXEMPLARY, SPECIAL, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL LOSSES OR DAMAGES) THAT ARE DIRECTLY OR INDIRECTLY RELATED TO: (A) THE PHOTO BOOTH SERVICE; (B) ANY ACTION TAKEN IN CONNECTION WITH COPYRIGHT OR OTHER INTELLECTUAL PROPERTY OWNERS, INCLUDING WITHOUT LIMITATION, ANY INTELLECTUAL PROPERTY RIGHT, PUBLICITY, CONFIDENTIALITY, PROPERTY OR PRIVACY RIGHT; (C) ANY ERRORS OR OMISSIONS IN THE SERVICE'S OPERATION; OR (D) ANY DAMAGE TO ANY USER'S COMPUTER, MOBILE DEVICE, OR OTHER EQUIPMENT OR TECHNOLOGY. IN NO EVENT WILL Event Rentals Yellowknife Ltd. BE LIABLE TO CLIENT OR ANYONE ELSE FOR LOSS, DAMAGE OR INJURY, INCLUDING, WITHOUT LIMITATION, DEATH OR PERSONAL INJURY. CLIENT AGREES TO DEFEND (AT Event Rentals Yellowknife Ltd’s REQUEST), INDEMNIFY, AND HOLD Event Rentals Yellowknife Ltd., EMPLOYEES, MANAGERS, OFFICERS, AND AGENTS, HARMLESS FROM AND AGAINST ANY CLAIMS, LIABILITY, DAMAGES, LOSES, AND EXPENSES, INCLUDING WITHOUT LIMITATION, REASONABLE ATTORNEY’S FEES AND COSTS, ARISING OUT OF OR IN ANYWAY CONNECTED WITH ANY OF THE LIABILITY STATED ABOVE, INCLUDING BUT NOT LIMITED TO ANY ACTION TAKEN IN CONNECTION WITH THE MODEL RELEASE PROVIDED IN THIS AGREEMENT, COPYRIGHT OR OTHER INTELLECTUAL PROPERTY OWNERS, INCLUDING WITHOUT LIMITATION, ANY INTELLECTUAL PROPERTY RIGHT, PUBLICITY, CONFIDENTIALITY, PROPERTY OR PRIVACY RIGHT.
In the event Event Rentals Yellowknife is unable to supply a working photo booth for at least 80% of the Service period, Client shall be refunded a prorated amount based on the amount of service received. If no service is received, Event Rentals Yellowknife Ltd.’s maximum liability will be the return of all payments received from Client. Prior to any party commencing an action, each party shall meet in a good-faith attempt to resolve their differences. Should both parties be unable to resolve their dispute, both parties agree to submit their dispute to a neutral mediator. Both parties agree to the jurisdiction, venue, and choice of law of Event Rentals Yellowknife Ltd’s principle place of business at the time of the execution of this Agreement. ALL SALES ARE FINAL. Client understands and agrees that all sales and service fees are final.